At a minimum, send them an invoice each month 10 days before rent is due with a self-addressed stamped envelope.Visit your properties or have someone else visit them on your behalf every couple of months.

Do you have automatic invoices created each month in Quickbooks?

I mail out an invoice that the tenant tears a portion and mails back with payment.

We spent a significant portion of our construction budget, approximately $40,000 of invoices will be paid based on the work week.

If so, is that assuming that the builder builds at cost (and "proves" it by providing invoices/etc. by the subs)?

Not to steal your post but Do any of you have a software recommendation for the invoicing and keeping track of the facility?

Most people have invoices due within 30 days, so it shouldn't be a problem...and if they aren't paid, they will put a lien on the house.

I will update this post based on my experience when I actually submit the application as I plan to use my own appraiser I know in the area.I'd like to correct something I said earlier and clarify about "borrower being able to choose his/her own appraiser".When I was talking to the loan officer regarding submitting the application for my cashout-refi I checked with him regarding me having an option to choose my own appraiser as I wanted to understand how that goes and here is what he said basically -After I submit the application they will send the invoice to an AMC and once the company is selected for an appraisal when they reach out to me I can talk to them and provide them with information about a local appraiser for them to consider using.

Most PMs you use should be big enough that they get net 30 day invoices from their vendors so there’s no reason they need to make a payment before your next rent check comes in. 

Hi there, I use a management company for my rental and they send me a monthly invoice via app folio.