Now he could invoice those items in the background and just give you the final total, but if asked for the breakdown and he gives you that you can't beat him up for how he arrived at his number...

I can look at any invoice paid by check (rarer these days, thankfully) and know which entity paid it by check # 2000s, 3000s, 4000s etc.

A PM with a maintenance crew should have a professional maintenance crew which means invoices will be professional, detailed, and clear.

You usually just have to submit a receipt or invoice for repairs, and most, if not all, of the of the overage cost will be provide back as a billing credit.

I'll let you know what I think.I use Quickbooks for invoicing rent, and the desktop version just increased ACH transfers from $1 to $3 per transaction. 

., are not required by law to have an invoice/receipt.Sincerely,YouJust be sure you do everything according to the law where you live, in case this tenant sues you.  

Send her the invoice for reasonable repairs with a payment plan option?

Realtors have sent my invoices to the closing company and I get paid from the proceeds.

@Bob RomanoWhen it breaks down have your repair tech document the cause of the damage on their invoice.

They will also address if you can use it to cover past-due rent.Since they are so adamant about getting their deposit back, I'd tally up every expense including the past due rent and send them an invoice for the remainder.