It is crucial to document each instance of notice given to prevent potential issues in the future.

And what's your go-to lease clause to prevent it?

.- Preventative maintenance & inspectionsRegularly scheduled inspections catch small leaks, loose handrails, or pests before they become costly repairs.

I even had one trigger just from heat (not humidity) in a vacant second floor unit in the middle of the summer.My solution has been to ensure those conditions are not created in these spaces, whether than means opening a window in the basement and using a box fan in the summer, or cracking open leeward windows on the second floor (in a manner to prevent water intrusion during heavy rain) on opposite ends of the building to create a bit of airflow in the summer.Lastly, I'll throw this out there in the category of "trust, but verify" - are you absolutely sure this is not tenant caused? 

All that to say - have a good story that explains why you had the claims and what you have done / are doing to prevent the same claims from occurring again. 

Once you build trust, you’ll start seeing the same opportunities the bigger players are getting.I’d also recommend building a simple system for quickly analyzing deals and raising capital at the same time.

And most importantly, where property management isn’t about how fast we react, but how rarely we need to react.Because when processes are proactive, preventive, strategic, and logical, you don’t measure success by how quickly you put out fires—you measure it by how few fires ever start.That’s the difference between management that keeps you worried and management that lets you finally breathe.👉 Owners, what would peace of mind in property management look like for you?

Additionally you want to work with someone ethical as there are many bad players in this kind of financing. 

It can provide coverage in case of a liability on the property and can therefore, in the case of smaller claims, can prevent such liabilities from overly exposing the property itself and from exposing your personal assets. 

With the rise of AI, more companies are adopting automated systems to handle maintenance requests.What system do they have in place to practice preventative maintenance?