I need a comprehensive solution that can:• Track the property from the initial purchase through ongoing management• Record and categorize all rental expenses• Allow me to scan and store receipts digitally• Monitor additional costs associated with the properties• Track rental income and proceedsI would appreciate any recommendations or suggestions you might have. 

It works fine for now but it doesn't scale well.I’d like to hear from those of you with five units or more, what tools or systems are you using to stay on top of your finances and monitor your portfolio performance?

If that's the case, the best way to manage costs is to closely monitor your property managers spending and request three quotes for any non-urgent major repairs (Say, over $1000 dollars).

I used basic Grok, and it took roughly 30 seconds to spit out what I thought was a great answer to both builders and how you can go about monitoring the situation. 

I need a comprehensive solution that can:• Track the property from the initial purchase and closing cost, rehab through ongoing management• Record and categorize all rental expenses• Allow me to scan and store receipts digitally "very important"• Monitor additional costs associated with the properties• Track rental income and proceedsI would appreciate any recommendations or suggestions you might have.Thank you in advance for your help!

This becomes an issue for us too because we end up relying in a handful of vendors which, if not monitored closely, may not have the best result either. 

My small true log cabin is higher per sq ft to insure than my 5,000 sq ft indoor pool cabins, made with log look concrete siding and monitored fire suppression. 

I am sick at heart and don't know where to turn.Should I hire a real estate attorney to sue seller and contractor?

I like to track my return on equity to monitor when to tap into equity of a home to scale or 1031.

Being right there with the tenants will limit your problems, just make sure to modify your standard home insurance policy.While your goal of, "the idea of restoring properties to there fully potential while providing housing for the local community" is admirable, it will NEVER happen.You're not the first, and won't be the last, investor with a big heart.