Mike is right on the money, a couple of pointers to help with day to day business.Keep a folder of blank three-day notices as well a folder of Demand Letters, as well as your other forms.Make sure your business rent processing account online access so that you can check on check clearances during the beginning of the month, or as you schedule your rents.When a check comes in, either photo-copy or write down the required information for the Demand Letter,for us it is:Check NumberDate WrittenBank Drawn OnAmountWe write and post three-day notices if the rent has not come-in by the third day of the month, even though we allow a five day grace period, it is habit and automatic and all tenants know it will be there.We check the clearances on-line so that we do not have to wait for the check to be returned via mail, sometimes that can take a week or more, often the three-day and Demand letters are posted, and mailed by registered mail on the same day.When your tenants know you are not to be trifled with, you get paid and they let others wait.

@Jake KnightYears ago (2002) I lived right near you (Cambrian area of SJ) .... and ran a construction company in Dublin.I bought a Konica Minolta BIZHUB photocopier, printer for what you're talking about.

Making an offer will typically require a proof of funds plus an earnest money check (Photo copy works).

If the wrong person knows they have the cash sitting and waiting for me, month after month, year after year, that's an opportunity for them.Can you always spot a photocopied $20 in a sheaf of used bills passed to you on a dim porch in the dark?

Pick a few streets you like in an area and drop an AMATEURISH photocopied flyer simply saying you're looking ot buy a house and you'd love one in their neighbourhood. 

Just photocopy the usage info and amount from your bill and throw a cover sheet on it.Out of curiosity, why can't the water be in the tenants name?

You should get a photocopy of all checks written and the codes will show you what you need to know.

See these next two links:http://www.mobankers.com/uploadedFiles/MoBankers_Site_Home/Products_and_Services/Documents/FAQs%20on%20TRV%20program.pdfhttp://www.housingwire.com/content/irs-4506-t-set-go-electronic-january-2013Again, part of the reason for getting that form completed is to verify that the photocopies of the tax returns that the applicant gives you are accurate; an applicant is less likely to falsify the copies when they know you're checking.

They actually showed their own ID (it was photocopied & then put in the file).

It's going to better for you to pay someone to write the letters, photocopy a form letter in your handwriting or to have your handwriting converted into the font.