Not renewing a tenant's lease

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I own a four-plex and live in one of the apartments.

One tenant's lease is up for renewal in early January.  She is a single Mom who has had an undesirable "boyfriend" hanging around for several months.  I'm not sure if he stays the night often, which would be a breach of the lease, but he does seem to babysit a lot.  There was a case of minor damage recently, caused by carelessness but the apartment seems to be in reasonably good shape.

The tenant has been late with her rent two times in the last year.  Both times she paid rent and late fees after a few days.  Today I had a call from a charity she has approached for help with her rent.

I have decided not to offer her a new lease.  I want to write to tell her but plan to wait until I have this month's rent.  Does anyone have a good form of words for my letter?

Thanks in advance.

Here ya go Ivan, there is some Arizona state specific language in it but you'll get the picture. Google the document title for your state and you might find the one you need for your state.


<Tenant Name>




To: <TENANT NAME> and all Occupants


The term of your Lease Agreement is due to expire and will not be renewed.

You must vacate Premises no later than <LEASE END DATE> at <PICK A TIME>

All rent must be paid through the end of your Lease Agreement and your security deposit(s) may not be used for your last month's rent. Your security deposit(s) will be applied towards any damages beyond normal wear and tear. Please notify the Landlord/Property Manager of your forwarding address so that your refundable security deposit(s), minus any deductions, may be mailed to you. In most circumstances, pursuant to A.R.S. 33-1321(C), you may require that the landlord notify you of when the move out inspection will occur.

If you remain in possession beyond the date set forth above, your conduct will be deemed willful and you will be considered a "holdover tenant" at which point the landlord may bring an action for possession and may recover damages in an amount equal to not more than two month's periodic rent or twice the actual damages sustained by the landlord, whichever is greater. A.R.S. 33-1375(C).

Property Manager

Dick Rosen ~ 1640 S Stapley Dr, Suite 124-112, Mesa AZ 85204 ~ (480) 820-3333 ~ [email protected]

Landlord/Property Manager Signature

Notice Delivered this __________ day of ___________________, ________

Certified or Registered mail Receipt Number: _____________________________________________________

Hand Delivered, Acknowledgement of Hand Delivery by Tenant: _____________________________________________

Pursuant to A.R.S. 33-1313, receipt of notice occurs when the notice is actually received, delivered in hand to the tenant, or mailed by registered or certified mail to the tenant at the place held out by the tenant as the place for receipt of communication or, in the absence of such designation, to the tenant's last known place of residence. If notice is mailed by registered or certified mail, the tenant is deemed to have received such notice on the date the notice is actually received by tenant or five days after the date the notice is mailed, whichever occurs first.