Property Manager · Kansas City, MO · Member since 2018 · 280 posts · 221 votes
Up to this point I have relied on the cleaners to let me know what supplies are low and I also drive to the units with enough frequency to note what needs to be purchased. I'm ready to systematize this process and wonder if any of you have a method you love to purchase and track supplies.
At first, I thought of developing my own spreadsheet that includes the products I need for each of the units, the purchase date, the quantity, etc. Then, I wondered if there is already an app where I can just select my unit and click on what I need. Ideally something my cleaner could also access to let me know what's low so I get a consolidated list.
For now, I'm creating a laminated page with all the supply items so my cleaner can just mark what's low, take a picture and send it to me. I'll also have one universal list that I will use to buy bulk supplies (hopefully from one single vendor) so that re-stocking is only done every so often.
Any thoughts, suggestions, or ideas are welcomed!
I would especially like to hear from members who have multiple units (ideally more than 10) as I'm looking for a scalable method. Thanks!
Rental Property Investor · La Quinta, CA · Member since 2018 · 263 posts · 95 votes
6y
@Sofia Sharkey
Our cleaners let us know if we need to restock any supplies. We use Instacart. Membership is $99/year or $10 month. When our cleaner cleans the home the next time, we order everything through their app and schedule a delivery to the home when they are cleaning. I’ve been impressed with the turnaround time, I’ve been able to get items within an hour or 2. We typically order in bulk from Costco and the personal shopper picks it up and delivers it. You do pay a little more for the items
but the convenience is definitely worth it especially if your not local.
Rental Property Investor · Chicago, IL · Member since 2018 · 53 posts · 54 votes
6y
We have a Google sheet checklist which has a column to note the level where we need to order more. She can check the needed items, tag me so I get a notification and then I just order it and clear the check boxes. Each property is a separate tab.
Rental Property Investor · La Quinta, CA · Member since 2018 · 263 posts · 95 votes
6y
@Sofia Sharkey
Our cleaners let us know if we need to restock any supplies. We use Instacart. Membership is $99/year or $10 month. When our cleaner cleans the home the next time, we order everything through their app and schedule a delivery to the home when they are cleaning. I’ve been impressed with the turnaround time, I’ve been able to get items within an hour or 2. We typically order in bulk from Costco and the personal shopper picks it up and delivers it. You do pay a little more for the items
but the convenience is definitely worth it especially if your not local.
Property Manager · Kansas City, MO · Member since 2018 · 280 posts · 221 votes
6y
@John Underwood I have considered creating a master list of supplies on amazon (with enough supplies for about 6 months) and having it shipped to each of the units twice a year. Since we also have locked ‘cleaning closets’ in each of the units, the supplies can be stored without a problem. Thank you.
Investor · The worst town to live in, KS · Member since 2016 · 4k+ posts · 4k+ votes
6y
I keep most of my maintenance supplies in my tool truck. My cleaning lady drive a Honda Ridgeline truck, it has a "trunk" in the bed where she keeps all her cleaning supplies. As far as consumable supplies go, we store them at Wal Mart which is about 4 minutes away from most of our STRs.