How Property Managers Can Save 10+ Hours a Week Without Hiring Full-Time Staff

[Shayan Khan]

⁠I’ve been working in property management as a Virtual Assistant with Capital Stay, and I’ve noticed a common theme: property managers are stretched thin. Between tenant communication, bookings, scheduling, and admin tasks, it often feels like there just aren’t enough hours in the day.

What’s worked really well in my experience is delegating the repetitive but important tasks, such as:

•⁠ ⁠Guest/tenant communication (late-night calls, check-ins, FAQs)

•⁠ ⁠Calendar and booking management

•⁠ ⁠Rent reminders & maintenance scheduling

•⁠ ⁠Admin and reporting

At Capital Stay, I’ve seen firsthand how outsourcing these areas can free up managers to focus on growth and strategy instead of being buried in day-to-day issues.

Curious — for other property managers and landlords here, what tasks eat up most of your time? If you could delegate just one thing, what would it be?