There's a fellow named Mike' whom you will be indubitably working with at the City.
Here's an overview - in Nanaimo, prior to Feb 7, 2005, secondary suites were illegal. That day, they allowed for any existing suites to become 'authorized' which is different than 'legal'. Any suites constructed after that date can only be 'legal'. Further, both 'authorized' and 'unauthorized'/'illegal' suites will have a notice placed on title. Interestingly, if you have an authorized suite, the city won't shut it down but the notice is still kept on title to make everyone aware that it was not put in legally. Got that? LOL
Anyway, while some people did opt for simply 'authorizing' their suites, with the contravention on title, it can be tougher to secure financing, etc... Banks tend not to like to lend on things that say 'BYLAW CONTRAVENTION'. So I *highly* recommend going the legal route, in many cases there isn't much difference but your mileage may vary.
As mentioned, city council has decided to initiate a crackdown. The process appears to work as follows. The finance department, who isn't directly involved, but is always ensuring that they get paid, look through ads, the MLS, etc... to see where suites may exist. Upon discovery, they begin assessing 'double user rates' (in your case it would be quad instead of double).
The inspection department crosschecks all the properties that have multiple user rates with any permits. If they don't find any, they send you a letter indicating that you've got a suite contrary to bylaw.
The other, and former, method of discovery was through public complaint.
Once you're 'in the system' (if you have that notice on title or quad user rates you're about to be 'in the system' it's inevitable at that point but may not happen for some time as they are understaffed incredibly) you'll be given the choice of removal, authorization in cases where it was constructed prior to 2005 or legalization.
Note, you may be in area where the zoning does not allow for your current density - if so, there's nothing you can do, you'll need to remove them. (I can look this up for you or if you've got a real estate agent you're using, they can. Full disclosure, I'm licensed myself)
To create a legal / authorized suite is simply addressing a laundry basket of safety items such as:
- fire separation between living units (typically amounts to thicker drywall, fire doors, etc..)
- interconnected smoke detectors
- bedroom windows
- proper plumbing ventilation
- separate controllable heat sources
- access to electrical panel controlling suite for tenant
etc..
One thing that I do NOT like about the new bylaws is that work must be outsourced to a licensed contractor. The issue being that in the past, a home owner, providing he met code would be able to work on his own place. With suites (any multi family really) this is no longer an option.
As far as removal goes, they usually get the stove wiring pulled, upper cabinets removed or remove 'functional' separation of the living units. So, a house could have two kitchens as long as there is not easy separation between them (door no good, open wall ok)
Are you paying 4x rates now?