., schedule showings, & handle applications.Tenant Screening: Perform background checks & qualify select tenants based on predefined criteria.Tenant Move-In: Finalize leasing agreements, confirm move-in dates, conduct inspections, & collect rent & deposits.Rent Collection: Handle rent payments, late notices, & enforce late fees.Evictions: File paperwork, represent the owner in court, & coordinate with law enforcement.Legal: Advise on disputes, refer to attorneys, & ensure compliance with relevant legislation.Inspections: Conduct regular property inspections & send owners reports.Financial Management: Make payments (mortgage, HOA, etc.), maintain records, provide tax reports, & offer cash-flow statements.Maintenance & Repairs: Oversee maintenance, hire contractors, & monitor repairs & larger projects.Tenant Move-Out: Inspect, report on damages, return deposits, clean the unit, & re-list the property.** PM's - let me know if I missed anything!

As you can imagine, a few tenants have work schedules that make coordinating entry difficult, and there are also one or two who tend to avoid cooperating.Since the township sets the date and time.

Add a smart lock (like Schlage Encode or August) and you can manage guest access codes remotely without having to coordinate key drops.If you already paid off the ADT equipment, maybe ride it out until your contract ends — but if you’re on a month-to-month, switching will save you money and give you more control.

I mainly focus on the Midwest, and what I’ve seen work well is lining up a property manager who can handle both mid-term and short-term rentals, coordinate cleaning, and market the unit effectively across platforms.

Professional-level reporting that’s easy to export for accounting and tax prepOther platforms we’ve tried:Hemlane – A solid choice for landlords who want to stay hands-on but need help coordinating leasing and repairs.Doorloop – Clean interface and easy to use, but we ultimately switched back to Buildium for the deeper integration capabilities and more robust accounting tools. 

You can sell multiple properties and roll all the proceeds into one or two replacements without triggering tax, it’s called a “multiple relinquished property” exchange.The complexity mainly comes in timing and coordination.

Most investors I work with coordinate with a local property manager or check with the city’s building or utility department to ensure compliance before rolling it out

As both a landlord and a local investor in Boca Raton, I’ve seen how deposit disputes and inconsistent inspections can cause real frustration for both owners and tenants.That’s why I started offering independent, photo-verified move-in/out documentation services for landlords, property managers, and short-term rental hosts.We provide:Neutral, third-party documentation (so owners stay compliant and protected)Flat-fee inspections starting at $9924–48 hr turnaround with photo/video reportsOptional cleaning or repair coordination add-onsCurious if others here are doing this or outsourcing similar work?

I use buildium, it is on the cheaper side of the online platforms that help you coordinate all stuff within one place from request for maintenance and other stuff like emails to tenants.  

Coordinating the sale with other income events, like delaying bonuses or capital gains, can help keep you in a lower bracket.