The realities of when you start acquiring more units - unexpected vacancy

The realities of when you start acquiring more units - unexpected vacancy

Alan AsriantsBusiness Member
Real Estate Agent · Philadelphia, PA · Member since 2019 · 1k+ posts · 1k+ votes

There is a harsh Reality when you start acquiring more units to your rental property portfolio. That reality is unexpected vacancies. When you own a couple of units, the odds of there being unexpected vacancies that overlap each other are usually low, but when you acquire more and more real estate, the odds of tenants moving out around similar times increases. 

Here is a real life story of what recently happened in my portfolio.

I received a 60 day notice that my apartment was going to be vacant starting December 1st. This apartment required a cosmetic renovation that is going to run me around $27,000 to redo. Of course there is upside to this as I can charge more rent but the property being vacant for two months also is it going to cost me around $1200 in mortgage payments as well.

Another unit of mine unexpectedly went vacant beginning of the New Year. Luckily this apartment just needed touch up a cleaning. Still, this is a poor time in the rental season and 1 months rent can be expected as a cost of vacancy (in addition to the cost to clean and touch up - $900) .

Finally and I hope this is is the last one lol - Another tenant is moving out Jan 31st and this unit also requires a full cosmetic rehab. This is another $27k or so in renovation costs.

In summary 3 vacancies is costing me almost 60k. This is a reality of investing in RE. While very lucrative - if you don't have enough reserves, it can really break the bank. 

Alan Asriants - New Century Real Estate 591 Reviews
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Greg ScottPro Member
Rental Property Investor · SE Michigan · Member since 2014 · 4k+ posts · 6k+ votes
1y

This highlights why it is also important to manage lease-end dates.  While you may always have a skip, early termination, or eviction, spreading out the lease-end dates can help avoid having all units vacant at once.

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  • Greg ScottPro Member
    Rental Property Investor · SE Michigan · Member since 2014 · 4k+ posts · 6k+ votes
    1y

    This highlights why it is also important to manage lease-end dates.  While you may always have a skip, early termination, or eviction, spreading out the lease-end dates can help avoid having all units vacant at once.

  • Jake AndronicoBusiness Member
    Realtor · Reno, NV · Member since 2019 · 1k+ posts · 938 votes
    1y

    @Alan Asriants

    Great post. Having cash reserves is always a good idea!!

  • Real Estate Agent · Worcester county · Member since 2024 · 33 posts · 24 votes
    1y

    I'm assuming you werent taking 15% of gross off the top for cap ex, vacancy, and maintenance? 

    60k is definitely a hit and unfortunate for sure but it sounds like you have two opportunities to force appreciation up front and collect off the back end. Being able to raise rents after the rehabs will sting at first (up front) but will definitely help moving forward with cashflow.

    as mentioned above, staggering leases could help mitigate.

  • Casey HoweBusiness Member
    Property Manager · South Shore South Coast Cape Cod, Metro South · Member since 2019 · 31 posts · 16 votes
    1y

    Tough hit, great attitude.  As it relates to lease end dates I've seen two things work here. 1) You can stagger end dates as mentioned above or 2) you can optimize for summer - this works better for us in areas where you see students or families with school age children moving to align with the summmer months.

    Separately, this is a great argument against month-to-month leases.  I hear a lot of landlords tout tenancy at will (m2m) because they think it will be easier to evict a tenant if things go south.  In my experience that's not actually the case at least in legitimate evictions for non-payment of rent or breach of another part of the lease.  

    If a landlord plans to hold the property for a while, we always recommend an annual lease, ending to align with the summer leading lesson, or staggered with their other leases depending on the situation.

  • Alan AsriantsBusiness Member
    OP
    Real Estate Agent · Philadelphia, PA · Member since 2019 · 1k+ posts · 1k+ votes
    1y
    Quote from @Leo Gregoire:

    I'm assuming you werent taking 15% of gross off the top for cap ex, vacancy, and maintenance? 

    60k is definitely a hit and unfortunate for sure but it sounds like you have two opportunities to force appreciation up front and collect off the back end. Being able to raise rents after the rehabs will sting at first (up front) but will definitely help moving forward with cashflow.

    as mentioned above, staggering leases could help mitigate.


     I knew these units needed a renovation and I am excited to get them rehabbed and get more juice to squeeze from them.

    The one I am currently doing will profit me another 200-225/m more

    The one that is vacant the 31st of this month will profit 400-450/m more which is no small amount. 

    Lots of upside but a warning for those that don't have reserves. 

    To be real - If I didnt have the reserves I would've likely painted and done bare min to get it re rented until I saved up for next vacancy

    Alan Asriants - New Century Real Estate 591 Reviews
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  • Alan AsriantsBusiness Member
    OP
    Real Estate Agent · Philadelphia, PA · Member since 2019 · 1k+ posts · 1k+ votes
    1y
    Quote from @Casey Howe:

    Tough hit, great attitude.  As it relates to lease end dates I've seen two things work here. 1) You can stagger end dates as mentioned above or 2) you can optimize for summer - this works better for us in areas where you see students or families with school age children moving to align with the summmer months.

    Separately, this is a great argument against month-to-month leases.  I hear a lot of landlords tout tenancy at will (m2m) because they think it will be easier to evict a tenant if things go south.  In my experience that's not actually the case at least in legitimate evictions for non-payment of rent or breach of another part of the lease.  

    If a landlord plans to hold the property for a while, we always recommend an annual lease, ending to align with the summer leading lesson, or staggered with their other leases depending on the situation.


     Annual lease is the way to go. In Philly you actually have less rights as a landlord under M2M. 

    Having end dates in the summer is perfect and usually what I strive for.

    2 out of the 3 of these vacancies were actually planned for summer end dates.

    The one tenant is my tenant below in my househack and he has been absolutely incredible and kept me posted about this move for over 6 months. He did extra lawnwork and was a great neighbor too have. Luckily here, but the time I'm done renovation we will be heading into the spring market - so that should fair better for market

    The other tenant dropped a bomb on me and told me he bought a house. I told him he was breaking the lease. I told him he can break the lease, but according to his contract until I find a tenant - he will be responsible to pay the lease. 

    Alan Asriants - New Century Real Estate 591 Reviews
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  • Member since 2025 · 1 post · 0 votes
    1y

    With $27000 reno cost and an added $225/mo how long is that to break even? Am I looking at that wrong?

  • Theresa HarrisPro Member
    Member since 2019 · 15k+ posts · 11k+ votes
    1y

    I'm curious as to what cosmetic rehab you have to do that costs $27K?  That sounds like massive renos (ie new floors, painting...).

    Yes as you acquire more properties, the chances of having multiple vacancies (no matter how leases are staggered) increases.

  • Levi T.Pro Member
    Rental Property Investor · Tucson AZ / Nice FR / Washington DC · Member since 2016 · 1k+ posts · 1k+ votes
    1y

    I have close to 1,300 units now of days. It is mostly SFH rentals, and some apartments. I expect 30% turnover in a given year, but have seen it surge as high as 48%. Never stop hoarding capital. If you run out, you're dead in this business. Those who make that mistake almost never dig themselves out.

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