Well ask him for it again. Gotta give him a chance to help. Document the process in case he doesn't respond. If he does great, if he doesn't tell your CPA and let them decide. I always mess up at least one W9 every year.
I have texted him and heard nothing back. Would my next move be a certified letter to his address? That way it's documented that I tried to get him to comply? I can still 1099 him without his SSN but I heard the IRS frowns upon that.
I'm not sure how you would file the 1099 with the IRS without a SSN or EIN. Not a bad idea to send a W-9 request certified. Otherwise, send email requests and save those. Not sure if you are already scanning and saving your W-9's to the cloud, but that is definitely a good practice. Paperless is the way to go.
@Daniel Hyman Thank you for the reply. I have contacted him and he says he will comply and come pick it up from me to fill out. I will be forwarding all of my future W-9s to my CPA from now on for the file.
They will search for ein/ss numbers. If they can find the number they charge $50. if they can find no record there is no charge. Well worth the $50 for misplaced/lost w-9's considering the fines and the expense of having the labor costs disallowed in an audit.
I get a w-9 before I write a check but on occasion they do get misplaced.
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