Keeping Track of Your Rental Portfolio

General Landlording & Rental Properties
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Keeping Track of Your Rental Portfolio

Gerald Koonce
Newark, NJ · Member since 2017 · 20 posts · 6 votes

Hey community. I'm pretty new as an investor with only 3 doors and a newly created LLC in May. My question for the more seasoned investors, what is the easiest way you manage your properties? Right now I use excel but hate creating all the formulas to keep track of expenses and rent roll. Any advice would help.

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John UnderwoodPro Member
Investor · Greer, SC · Member since 2014 · 13k+ posts · 17k+ votes
5y

I use Excel. It is very powerful. I can create a new tab for every property.

I am an engineer and love creating customized formulas which makes it easy to track income and expenses. I can also keep data like: Tenants, contact info, lease data, AC filter size, trash day, etc

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  • John UnderwoodPro Member
    Investor · Greer, SC · Member since 2014 · 13k+ posts · 17k+ votes
    5y

    I use Excel. It is very powerful. I can create a new tab for every property.

    I am an engineer and love creating customized formulas which makes it easy to track income and expenses. I can also keep data like: Tenants, contact info, lease data, AC filter size, trash day, etc

    1Reply
  • Bill HamptonBusiness Member
    Accredited Investment Fiduciary, AIF®, Financial Planner, Tax Strategist, Real Estate Investor · Atlanta, GA · Member since 2012 · 2k+ posts · 978 votes
    5y

    Gerald, check out stessa.com

    It's free rental property software that tracks income and expenses. 

    Good luck. 

    404-482-3170
    Hampton Tax and Financial Services LLC4.7106 Reviews
    WebsiteView Page
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  • Gerald Koonce
    OP
    Newark, NJ · Member since 2017 · 20 posts · 6 votes
    5y

    @Bill Hampton thank you so much. I will look into it.

    1Reply
  • Nico Doss
    Member since 2019 · 14 posts · 4 votes
    5y

    @Gerald Koonce

    Hi Gerald,

    I use RentRedi and Spreadsheets for now. I only have 4 unit.

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  • Nick Peters
    Specialist · New York City, NY · Member since 2019 · 400 posts · 168 votes
    5y

    I keep track of my properties on Excel because I love the flexibility it offers and it's also completely free (as long as you have the software). For online management, a few names usually come to mind: Cozy, Buildium, Appfolio, Rentec Direct, TenantCloud, Avail, NestEgg, to just name a few. They all have their specificities and they will fit different needs for different types of investors so have a look and pick the one you like!

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  • Gerald Koonce
    OP
    Newark, NJ · Member since 2017 · 20 posts · 6 votes
    5y

    @Nico Doss thank you so much.

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  • Gerald Koonce
    OP
    Newark, NJ · Member since 2017 · 20 posts · 6 votes
    5y

    @Nick Peters I currently use Avail for my tenants but for the backend book keeping it seems like Excel is the popular choice.

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