Monthly Fixed Costs for a PM Business (Central Texas) – Looking for insights

[Christian Bensch]

Hi everyone,

I’m currently preparing my business and financial plan for a bilingual (DE/EN) full-service property management company in the San Antonio–New Braunfels–Austin corridor (planned launch 2026).

For my financial planning and E2 visa requirements, I’d like to understand the typical *monthly fixed costs* of running a PM business.

Which ongoing expenses do you see regularly — regardless of the number of units under management?

• Office / co-working / home office?

• Software (PM systems, accounting, communication)?

• Insurance(s)?

• Vehicle(s)?

• Marketing / memberships (BP, NARPM, etc.)?

• Other fixed costs that are easy to overlook in the beginning?

I’m not looking for exact details, just a ballpark idea of what monthly fixed costs I should plan for, before adding in the variable per-unit expenses.

Thanks a lot in advance for your insights — it really helps to make the financial planning more realistic! 🙏

**Bonus question:** If you were starting today, which 1–2 fixed costs would you *never* underestimate?