Originally posted by @Todd Dexheimer:
@Dan H. what is a wall mount furnace? We don't have those here. Also, when replacing a furnace you don't replace the ductwork. Most of it is in the walls and ceilings. I can get a high efficiency furnace for $1800. I don't put in central Air in my houses. Also, most kitchens will last 50+ years if you replace counter tops.
I have no issues with you budgeting $200/month or $1000/month on reserves. My properties work out well with what I budget because they are very thoroughly renovated and cash flow $400+/month (that includes roughly $2500/year allowance for maintenance and $1200 for reserves). I would rather see investors conservative like you than the opposite
Ducting put in 30 years ago was single wall and very inefficient. Typically the louvers are permanently stuck into position and often have multiple paint layers. Even using your estimated cost and initially provided life span on those 2 items make clear that $100/month will not suffice. Also if you get 50 years out of a rental kitchen that will be amazing (I think your initial provided lifespan is more realistic).
Most landlords never do the exercise of calculating a true estimated cap expense. They use numbers sourced who knows where. My spreadsheet has my cost estimate and a min and max lifespan (for kitchen I use 25 year max because cabinets need work by then and painting does not save as much over replacing as you may think especially when taking into account the lifespan of the painted cabinets versus lifespan of replaced cabinets) and the counters are usually in real poor shape before 25 years.
I know what my spreadsheets tell me. When I first did this exercise a few years ago I posted my findings on BP San Diego forum. I was hoping for more discussion than resulted but in general landlords who had been in buy n hold many years were less surprised by the findings than ones who got in since the 2008 crash.
You are not the only one to think my numbers are conservative but San Diego investors who participated in the post did not find my numbers to be excessively conservative for San Diego.
I think posting a $100/month cap expense may impart on newbies that this is a realistic scenario. If you go through the effort and it shows a true $100/month cap expense estimate 1) great for you 2) yours will be significantly lower than anyone has shown me for SFR 3) any newer landlord should realize that you are extremely efficient, maybe doing all the work yourself, and to not budget this low. It is mostly for item #3 that I spent the time to show just your 2 fairly low expense items add up to $29/month with your initial numbers.
My worse actual cap expense to date on a rental (not an estimate but actual cost) was ~$30k foundation issues. At $100/month this one expense could use 300 months (25 years) of your allocated cap expense.
My worse actual cap expense on any property I own was $41k (in 2003 dollars) when the city mandated my residence hook to sewer rather than use septic (drainage in high rainfall years was shown to be inadequate with sewage rising to surface).
Hopefully you never experience these extremes on actual cap expenses but they can happen. Newbie investors should use much higher cap expense estimates than $100/month for SFR (my primary point).
Good luck.