For me all rents, fees collected, and other property-related income goes into the Income account and from there is distributed to:Operating ExpensesTax and InsuranceLoan PaymentsOwner PayThis has worked well for me since I instituted it around 3 units in.You could break the distributions into any number of categories that you'd want, but the "secret sauce" to the system is to literally move the money so that it lives in the relevant account and then spend from there.

I am hoping someone out there is willing to share their "secret sauce" in terms of what filters to use. 

What you're asking for here is some secret mind-control sauce to get a lasting change message across to your tenant, "Be the eagle!"

There’s no secret sauce.

I think that's pretty much the sauce.

This response is not uncommon, as most STR operators view their numbers as the "secret sauce" of the business, therefore they want to make it as "unaccessible" to the passerby as possible.  

Market knowledge is your secret sauce the more you know about your market, the key players the properties within the better positioned you will be to move.When it comes to approaching other investors and agents, you have to build that relationship gradually, be involved in the networking events you attend and take part in conversations and try to add value, and soak it all in. 

Follow me here:Black beans1C dried black beans3C water2tsp onion powder1tsp garlic powderNO salt yet. 35 minutes in Instapot or other pressure cooker, let it naturally releaseRice1C brown rice1/2C finely diced onion2 garlic cloves minced1 1/2C chicken broth or stock (1 3/4C if you're at elevation in Denver or Colorado Springs)1/2C tomato sauce1tsp salt1/2tsp cumin1/2tsp cayenne (less if you're heat sensitive, more if you want to ratchet it up.

I used to always have a big pot of spaghetti sauce simmering in the crock pot when potential renters would come buy to check out my house. 

They deal in extremely high volume of commodity goods where all items are of like kind, like 100,000 cans of tomato soup.