My tracker includes:Purchase price + acquisition costsHard money loan breakdown (points, interest, etc.)Holding costs (insurance, taxes, utilities)Rehab budget by category (demo, framing, paint, plumbing, etc.)Actuals vs Budget trackingProfit/loss summaryI update this weekly as invoices and receipts come in.

I help landlords with real estate bookkeeping, and most start out juggling Google Sheets, texts, and memory too—it works until it doesn’t  QuickBooks is a solid lightweight solution that pulls everything into one place:• Auto rent invoices + reminders• Tracks late fees + lease expirations• Logs maintenance w/ receipts + photos• Centralizes tenant info + docs• P&L by unit/property + tax-ready reportsYou can even integrate it with tools like DoorLoop or Rentec for added automation later.If you want, I can walk you through how I set it up for landlord clients—streamlined, scalable, and way less stressful.You’re not disorganized—you’re growing

Do you have any invoices that need to be paid , maybe they are reconciling.

It involves using Section 179 or bonus depreciation, and I would not DIY this project, as distinction between repairs and capital improvements is one of the most confusing areas of the tax law.And no, you do not need a cost segregation study to deduct these components of your rehab - if you have itemized invoices and receipts.Myth 8: for a valid 1031 exchange, I must exchange STR for another STRNo, you don't.

I’ve personally never faced an invoice over $10k (massive turnover expense plus took the opportunity to replace all appliance and install grainier to raise rents.)

For tax purposes, what matters is the allocation of income and expenses on the year-end Schedule K-1, not who paid each individual invoice during the project.

They're going to have trip charges built in the repairs invoices. 

IMO management companies are like factoring invoices, IFKYK.  

I upload all receipts and invoices and/or timesheets etc to the project management software for the buyer to see the numbers.

HD Supply, a unit of Home Depot, filed a $20,949 lien against the property on September 9th, 2024, due to unpaid invoices.