I’d recommend using a combination of Asana and QuickBooks.Asana (or a similar project/task manager) is great for keeping track of to-dos, setting reminders for things like utility account setups, tracking who you spoke with, and following up on tasks.

My wife and I personally, as investors, have had to do it.

@Case Mccarthy great question, Depends on the competitive environment, The average age in Maine is like 45... so we can't find many people to mow lawns and decided to keep it in house. also the margins at scale work out for both the owner and the management company. we do the same with snow removal

If the deed or loan is still in your personal name (which is common even when the LLC “owns” it functionally), they include you to make sure there’s no gap in coverage.

All these strategies depend greatly on location, layout and your personal comfort level.   

I bought my first rental in my personal name because I got a great rate from my credit union.

To answer the subject line - I don't keep track of everything.

Set your goal on using your personal credit and cash. 

I have read that 6months worth of emergency funds should be set aside, usually refers to personal emergency issues.   

If you’re in the Boston area and could use a reliable personal assistant to support you with property management, operations, or general tasks, I’d love to connect and help however I can.Thanks for reading!